Job Search

Purchase Ledger Administrator

£23,000 per annum

Harrogate, UK

Full time

We have a fantastic opportunity for someone who wants to kick start there career within our Finance team. Due to growth within the business, we are looking for a Purchase Ledger Administrator to be based at our head office in Harrogate and where you will work closely with the team and report to our Purchase Ledger Manager.

You will manage and maintain the Purchase Ledger in accordance with Company policy and procedures.

Normal hours of work are 8.30 am to 5.00 pm, Monday to Friday with an hour for lunch. However, the post holder will be required to devote sufficient time to duties to ensure all such duties are carried out efficiently, which may require attendance to the office or to be available to fulfil this function outside these hours.

Your day will look like this:

Using the Dimensions system, open new supplier accounts with correct paperwork and terms agreed. It is the post holder’s responsibility to ensure this is done accurately and in a timely manner.
On a daily basis using the Capture, FocalPoint and Dimension systems, match, batch and process a high volume of supplier invoices.
Through liaison with the depots, chase for authorisation of invoices.

• Review of aged creditor balances and aim to resolve any issues in a timely manner
• General maintenance of the Purchase Ledger system ensuring accuracy of information stored in the system.
• Liaising with suppliers and A&A depot personnel in relation to all matters concerning Purchase Ledger.
• Reconcile supplier statements with ledger.
• Production of weekly payment runs using Dimensions. Payment run to be authorised by Group Financial Controller.
• Dealing with supplier and colleague queries.
• Processing and verifying staff credit card expenditure and Expenses, identifying the correct VAT and posting to the correct cost centre. It is the postholder’s responsibility to chase and obtain all missing receipts supporting credit card expenditure from the cardholder or relevant manager.
• Help maintain Company accounts to be efficient and compliant with audit requirements.
• Provide cover during the absence of any other team member within the Purchase Ledger department.
• General system housekeeping.
• Contribute to keeping the office environment tidy.
• Raise purchase orders when required using the Focal point system.
• Ad hoc Purchase Ledger project work as defined by line management.
• Any other task assigned by supervision for which the post holder is qualified and experienced to undertake.
• Attend staff meetings and training as required.

How you can help us with your experience:

A good general standard of education is essential, with good communication skills. Possession of or studying towards AAT qualification is advantageous. Competent with Microsoft Excel, Word and Outlook. Previous experience of Access Dimensions and FocalPoint is beneficial, as are excellent organisational skills and attention to detail.